Wedding Planner and Checklist Calendar | Annapolis Wedding Photographers | Baltimore Wedding Photographers

Wedding Planner and Checklist Calendar | Wedding Planning | Annapolis Wedding Photographers

Just got engaged? Congratulations! Without a doubt, most brides and grooms will be anxious to get their wedding plans underway. Here is a systematic, well researched list to help you on your way. As a wedding photographer (Trans4mation Photography – your premier Annapolis Wedding Photographers), I always tell my clients that you’ll always find venues, florists, and photographers right up to the last minute – BUT, the good ones always go first and you’ll end up with 2nd rate or 3rd rate vendors running one of the most important days of your life! Don’t procrastinate!

Consider using this checklist calendar – one of many lists you can use – to get your wedding planning a jump start.

12 to 18 months before

Date: ______________________

Envision your wedding and draw up a budget.
Assemble your “planning team.” Consider hiring a wedding consultant.
Pick a wedding date and time. Select several options, then check with your venues, officiant and important guests before finalizing.
Research and book your wedding professionals. Select Trans4mation Photography as your premier Annapolis Wedding Photographers / Baltimore Wedding Photographers. Select a wedding package and sign a contract to guarantee availability and a hold on your date! As the saying goes, “You snooze, you lose!”
Start planning the guest list.
Look for and book ceremony sites and reception sites.
Ask friends and relatives to be in the wedding party.
Optional: Have an engagement party. You may want to register beforehand for gifts.

8–10 months before

Date: ______________________

Bride: Think about, shop for and order your gown.
Envision reception food.
Decide what type of entertainment you want. A pianist for the cocktail hour, strolling violinists, a DJ or band?
Think about your floral décor.
Research and book your wedding professionals. Interview remaining vendors: videographer, reception band or DJ, and florist.
Research a wedding insurance policy to protect your deposits.
Research and reserve accommodations for out-of-town guests.
Register for gifts.
Contact rental companies if you need to rent anything for the ceremony or reception, such as chairs, tables and a tent.
Book ceremony musicians.
Order bridesmaid dresses.
Start planning honeymoon.
Send save-the-date cards. This is a particularly good idea if you’re marrying during a tourist or holiday season or having a destination wedding.

4–6 months before

Date: ______________________

Attend prewedding counseling, if required.
Shop for and order invitations and wedding rings.
Shop for formalwear.
Renew or get passports, if necessary.
Envision your wedding cake and research, interview and book a cake designer.

3 months before

Date: ______________________

Order wedding cake.
Hire a calligrapher, if you want your invitations professionally addressed.
Attend your shower. (It may be earlier, depending on when your hosts decide to have it.)
Groom: Rent the men’s formalwear.
Hire wedding day transport: limousines, other cars. Look into transportation sooner if you’re considering renting streetcars or over-the-top travel.
Mail your invitations.
Write your vows.
Purchase gifts for parents, attendants and each other.
Book your stylist and try out wedding day hairstyles.
Book a makeup artist and go for a trial run.

1 month before

Date: ______________________

Apply for a marriage license. Check with the local bureau in the town where you’ll wed.
Bride: Have final gown fitting. Bring your maid of honor along to learn how to bustle your dress. Have the dress pressed and bring it home.
Call all bridesmaids. Make sure they have their gowns ready for the wedding.
Make last-minute adjustments with vendors.
Create a wedding program to hand out to guests.
Order and plan in-room welcome baskets for out-of-town guests.
Pay any remaining balances to your vendors, as appropriate.

2 weeks before

Date: ______________________

Review final RSVP list and call any guests who have not yet sent a response.
Deliver must-have shot lists to your photographer and videographer. Include who should be in formal portraits and determine when portraits will be taken.
Deliver final song list to your DJ or bandleader. Include special song requests and songs you don’t want played.
Bride: Get your last prewedding haircut and color.

1 week before

Date: ______________________

Give reception site/caterer final guest head count. Include vendors, such as the photographer or band members, who will expect a meal. Ask how many extra plates the caterer will prepare.
Supply location manager with a list of vendor requests such as a table for DJ or setup space needed for a florist.
Plan reception seating chart.
Print place and table cards, or finalize list with the calligrapher you’ve hired.
Call all wedding vendors and confirm arrangements.
Give ceremony and reception site managers a schedule of vendor delivery and setup times, plus contact numbers.
Groom: Get your hair trimmed.
Attend bachelor/ette parties.

3 days before

Date: ______________________

Bride: If you need to, have your gown pressed or steamed.
Groom: Go for final fitting and pick up your formalwear.
Groom: Ask the best man to make sure all groomsmen attend fittings and pick up their outfits.
Determine wedding party positions during the ceremony and the order of the party in the processional and recessional.
Hand off place cards, table cards, menus, disposable cameras, favors and any other items for setting the tables to the caterer and/or reception site manager.
Reconfirm final details with all vendors. Discuss any necessary last-minute substitutions.
Call the limousine or car rental company for pickup times and locations.
Arrange for guests without cars to be picked up from the airport or train station. Ask friends, attendants or relatives to help.
Deliver welcome baskets to the hotel concierge; include names and delivery instructions.

1 day before

Date: ______________________

Provide all wedding professionals with an emergency phone number to call on the day of the wedding.
Write checks and/or talk to wedding hosts (usually your parents, if not you) about any final balances to be paid at the end of the reception.
Rehearse ceremony. Meet with wedding party, ceremony readers, immediate family and your officiant at the ceremony site to rehearse and iron out the details.
Bring unity candle, aisle runner, yarmulkes or other ceremony accessories to the site.
Give your marriage license to your officiant.
Attend rehearsal dinner.
Present attendants with gifts at the rehearsal dinner. You’ll want to do this especially if the gifts are accessories to be worn during the wedding.

Day of

Date: ______________________

Present parents and each other with gifts.
Give wedding bands to the best man and maid of honor to hold during the ceremony.
Give best man the officiant’s fee envelope, to be handed off after the ceremony.
Introduce your reception site manager to your consultant or maid of honor for questions or problems during the reception.
Assign a family member or attendant to be the photographer’s contact so he/she knows who’s who.

Post-wedding

Date: ______________________

Prearrange for someone to return any rentals.
Preplan for attendants to take the bride’s gown for cleaning and return the groom’s tux to the rental shop.
Write and send thank-you notes to gift-bearing guests and vendors who were especially helpful.
Stay in touch with your photographer to be sure all the images are processed, shared, albums and prints created, and a USB flash drive delivered.

Courtesy of: The Knot

Trans4mation Photography are your premier professional Annapolis Wedding photographers for all your photography needs. My studio is located in Annapolis, Maryland and serves the greater Annapolis, Washington, Baltimore metro areas. I offer WeddingWire and TheKnot rated engagement photography. I am also an engagement photographer, a wedding photographer, and offer wedding photography. Consider checking out my Blog and About page, as well as useful information about wedding venues in the Annapolis area. And be sure to read the Top 20 Wedding Photography Mistakes on my blog.